Registering a tenancy

Introduction

Under the Residential Tenancies Act 2004 and he Residential Tenancies (Amendment) Act 2015, landlords must register residential tenancies with the Residential Tenancies Board (RTB).

The RTB uses this information to maintain a publicly available register. The register does not show the identity of the landlord or the tenants, or the amount of the rent.

The RTB was formerly called the Private Residential Tenancies Board. Its name was changed on 7 April 2016, when approved housing bodies (generally known as housing associations) came under its remit.

What tenancies must be registered?

The Residential Tenancies Acts 2004-2015 apply to most privately rented dwellings and to dwellings rented out by housing associations, and require them to be registered with the RTB. Housing associations must register all their tenancies within 12 months of 7 April 2016 – the date that they came under the RTB’s remit.

The Acts do not apply to the following types of rented property:

  • Business lettings
  • Holiday lettings
  • Formerly rent-controlled dwellings or long-occupation lease tenancies – separate legislation applies to them
  • Owner-occupied accommodation (for example, if you rent a room in your landlord's home)
  • Dwellings in which the spouse, parent or child of the landlord lives. This applies to informal family arrangements where there is no tenancy agreement in writing. However, the Acts do cover formal agreements between family members, for example where a lease has been signed
  • Social housing provided by local authorities (though, as noted above, the voluntary housing sector has been included since 7 April 2016)

Part 4 of the Residential Tenancies Act 2004 (which deals with security of tenure) does not apply to:

  • Employment-related lettings – these are sometimes called ‘tied’ houses as they are tied to the job and you must leave the dwelling when the job ends, and
  • Section 50 student accommodation (pdf)
  • Tenancies in a landlord’s home in a flat or apartment that was originally part of the main house, where the landlord has chosen to opt out of the provisions of Part 4

Rules

New tenancies must be registered within a month of the start of the tenancy. Landlords are responsible for registration. The tenant must give their details to the landlord, including their Personal Public Service Number (PPS Number).

When a tenancy has been in existence for 4 years or more, a new tenancy begins. The landlord must re-register this new tenancy with the PRTB. Read more in our document on security of tenure and on Threshold's website.

Private landlords and housing associations must supply the following information when registering:

  • The address of the rented dwelling
  • The name, address and PPS Number of the landlord (or registered number, if a company)
  • The approved housing body (AHB) number, if a housing association
  • The name and PPS Number of each tenant
  • A description of the dwelling (for example, a 2-reception, 3-bedroom semi-detached house)
  • The date the tenancy started
  • The rent and how often it is payable
  • The local authority area the dwelling is located in
  • The term of the lease if it is a fixed-term lease
  • Whether it is a sub-letting
  • Building Energy Rating (BER) if applicable
  • Details of any management company or authorised agent

Each tenancy is allocated a Registered Tenancy (RT) number. The RTB issues confirmation letters to both the landlord and the tenant, containing this RT number, which must be used in any dealings with the RTB.

Changes in rent

If the amount of rent changes, the landlord must tell the RTB of the change within one month. Read more in our document on rent increases.

Is my tenancy registered?

You can view the public register to check that your tenancy has been registered. The RTB can take action against landlords who do not register tenancies. Read more on the RTB’s website.

Landlords can only use the RTB’s dispute resolution service if they have registered the tenancy. However, even if your landlord hasn’t registered your tenancy, you can still avail of this service.

Information sharing

The RTB can share information with local authorities, which enforce the regulations relating to standards and rent books. It can also share information with the Department of Social Protection and the Revenue Commissioners.

Rates

Private landlords

Each registration costs €90. If you are registering a number of tenancies in the same building at the same time, you can pay a composite fee of €375. If a single registration is late, the fee is doubled. If a multiple registration is late, the composite fee no longer applies and a fee of €180 applies for each tenancy being registered late.

Landlords who fail to register may be fined up to €3,000 and face imprisonment for up to six months on conviction. A further penalty of €250 for each day of non-registration may be levied.

Approved housing bodies

For a period of 12 months from 7 April 2016, approved housing bodies (housing associations) will be charged €45 for each tenancy registration. During this period, the composite fee (for up to 10 multiple tenancies in the same building) will be €187.50.

After this period, they will be subject to the same rates and penalties as private landlords.

How to apply

You can either apply online to register a tenancy. There is a webchat service to help you with this process. If you do not already have an account with the RTB, you will need to create one. Alternatively, you can request a paper application form from the RTB and send the completed form to the address below.

You need to provide detailed information on the property when you register the tenancy (see above). The RTB publishes a checklist of the information you need to provide, along with explanatory notes (pdf).

Where to apply

To register a tenancy, or for queries about registration:

Residential Tenancies Board

PO Box 47
Clonakilty
Co. Cork
Ireland

Tel: 0818 303 037 or 00353 766 887 350
Fax: 0818 303 039
Homepage: http://www.rtb.ie/

To access Threshold's housing advice and support services for tenants:

Threshold

21 Stoneybatter
Dublin 7
Ireland

Opening Hours:Mon-Fri 9.30 am - 5 pm
Tel:1800 454 454
Fax:(01) 677 2407
Homepage: http://www.threshold.ie
Email: advice@threshold.ie

Threshold

22 South Mall
Cork
Ireland

Opening Hours:Mon - Fri: 9 am to 1 pm and 2 pm to 5 pm
Tel:(021) 427 8848
Fax:(021) 480 5111
Homepage: http://www.threshold.ie
Email: advicecork@threshold.ie

Threshold

5 Prospect Hill
Galway
Ireland
H91 HC1H

Opening Hours:Mon-Fri 9.30 am - 5 pm
Tel:(091) 563 080
Fax:(091) 569 273
Homepage: http://www.threshold.ie
Email: advicegalway@threshold.ie

For information for approved housing bodies:

Irish Council for Social Housing

50 Merrion Square East
Dublin 2
Ireland

Tel:(01) 661 8334
Fax:(01) 661 0320
Homepage: http://www.icsh.ie
Email: info@icsh.ie

Page edited: 8 April 2016