Freedom of information
The Freedom of Information Act 1997 (FOI) as amended by the Freedom of Information (Amendment) Act 2003 obliged government departments, the Health Service Executive (HSE), local authorities and a range of other public bodies to publish information on their activities and to make the information they held, including personal information, available to citizens.
On 14 October 2014, the Freedom of Information Act 2014 came into effect and repealed the 1997 and 2003 Acts. The new Act introduced a number of changes to the Freedom of Information scheme and widened the range of bodies to which the FOI legislation applies to all public bodies, unless specifically exempt. It also allows for the Government to prescribe (or designate) other bodies receiving significant public funds, so that the FOI legislation applies to them also.
The old legislation continues to apply to any FOI request made before the new legislation came into effect. It also applies to any subsequent review or appeal.
The Freedom of Information Act 2014 provides the following statutory rights:
- A legal right for each person to access information held by a body to which FOI legislation applies
- A legal right for each person to have official information relating to himself/herself amended where it is incomplete, incorrect or misleading
- A legal right to obtain reasons for decisions affecting himself/herself.
Section 8 of the Act requires FOI bodies to prepare a publication scheme concerning the publication of information by the body in conformity with a model publication scheme and guidelines. This provides for the publication of information on an FOI body’s website outside of FOI. An FOI body is required to:
- Publish information to assist members of the public in their understanding of the body and its functions
- Publish the information it holds grouped under the information headings set out in the model publication scheme
- Explain the procedures to get access to information or to establish what information the body holds
The requirement to publish an FOI body’s publication scheme came into effect on 14 April 2016.
Requests for information
You can ask for the following records:
- Any records relating to you personally, whenever they were created
- All other records created after a certain date
- 21 October 1998 for the HSE and local authorities
- 21 April 1998 for public bodies that were covered by the old FOI legislation
- 21 April 2008 for public bodies that were not covered by the old FOI legislation
- the date of the prescribing order (or a specified date) for prescribed bodies
A record can be a paper document or information held on computer. It includes, for example, printouts, maps, plans, microfilm, audio-visual material, disks and tapes.
Section 27 of the Freedom of Information Act 2014 provides for fees and charges. No fees apply where the request involves access to your personal records.
The current fees for non-personal requests are:
|Type of request or application||Standard Fee*||Reduced Fee**|
|Initial request for a record||Free (was €15)||Free (was €10)|
|Internal review||€30 (was €75)||€10 (was €25)|
|Review by Information Commissioner||€50 (was €150)||€15 (was €50)|
|Application for amendment containing incorrect information||Free||Free|
|Application for reasons for a decision affecting individual||Free||Free|
* There are no fees where you appeal a decision to charge a fee or deposit, or a fee or deposit of a specific amount.
** Reduced fees will apply in respect of medical card holders and third parties who appeal a decision to release their information on public interest grounds.
Charges for search, retrieval and copying of records
Charges may be applied by the body for the time spent finding and retrieving records, and for any copying costs incurred by them in providing you with the material requested. It is very unlikely that any charges will be applied in respect of personal records, except where a large number of records are involved.
If the cost of search, retrieval and copying is €100 or less, no charge is applied. If the charge exceeds €100, full fees apply. You cannot be charged more than €500.
If the estimated cost of search, retrieval and copying is more than €700 the body can refuse to process your request, unless you refine your request to bring the search, retrieval and copying fees below this limit.
|Type of Charge||Standard Charge|
|Search and retrieval of records||€20 per hour|
|Photocopying||4 cent per sheet|
|CD-ROM containing copy of documents||€10|
|Radiograph (X-ray) containing copy documents||€6|
How to apply
It is important to note that it may not be necessary to make a request for information under the Freedom of Information Act from a body. A considerable amount of material is already made available to the public through websites, information leaflets, publications and in response to oral and written enquiries. Most organisations have a dedicated information section, which is available to assist you with general queries, requests for information and publications.
If the information you require is not readily available, you must make your request in writing to the FOI Unit of the body and your application should refer to the Freedom of Information Act. If your application for information does not mention the Act, then your application will be dealt with as an ordinary request for information. If information is required in a particular form (for example, photocopy or computer disk) this should be specified in the application.
Try to be as specific as you can in order to enable the organisation to identify the information you require. Where possible try to indicate the time period for which you wish to access records (for example, records created between May 2012 and December 2012).
Under the Act, a request for records must be acknowledged within 2 weeks and, in most cases, responded to within 4 weeks. If a third party is involved, there may be another 3 weeks before you receive a response.
You can find more information on making a request on the foi.gov.ie website.
FOI review procedures
If you are not satisfied with the response of the body to any aspect of your request for information (for example, refusal of information, form of access, charges) you can seek to have the decision re-examined. Also, if you have not received a reply within 4 weeks of your initial application (this is deemed a refusal of your request) you can seek to have the decision re-examined.
The internal review of an FOI decision is carried out by more senior members of staff within the body and must be made within 3 weeks. An application for review of a decision should be addressed to the FOI Unit of the body involved.
If you are still unhappy with the decision, you have the right to appeal the decision to the Information Commissioner. The Information Commissioner investigates complaints of non-compliance with FOI legislation and generally promotes a freedom of information culture in the public service.
Where to apply
FOI requests should be addressed to the FOI Unit of the body holding the records.
Information on the FOI Act is available from:
Application to review a decision should be addressed to the FOI Unit of the body that made the decision.
Further appeals should be addressed to: